Useful Forms, Links and Resources

Useful Forms and Links:

Employment issues, Contracts, Maternity Leave, Study Leave, Sick Leave, Expense Claims, indemnity, DBS checks etc:

For Information and guidance regarding all employment issues, payments or reimbursements to trainees including indemnity, expenses, study leave, travel etc. refer to the single lead employer documents and website

The VTS and Deanery teams are responsible for the educational aspects of your training but are not involved in your employment.  For queries regarding anything to do with your contracts or pay you will need to contact the  single lead employer

Study Leave Process:

When in a GP placement complete the “request for funding” form (See below) and send that back to Vicki Wynn at Deanery ( ) once it has been signed by your ES and PD.  If they in a hospital placement then continue to request through the Trust.

Study leave requests do not get sent to the Lead Employer.  The Lead Employer will receive a spreadsheet from HEE giving details of all approved study leave requests whilst in hospital posts and they will then reimburse the trainee via their payroll.  If in a GP placement then they continue to send their claim to us and they will be paid directly from us as they are now.

Study Leave Process_3-1_0

Returning from Maternity Leave / Absence

SuppoRTT Letter to Trainees July 2018

Intradeanery Transfers

Less Than Full Time Training

Out of Hours

  • Reading and Newbury VTS OOH Record Sheet
  • Contact email for booking shifts with South Central Ambulance Service:
  • Guidance on out of hours work for GP trainees
  • Contact email for organising Oxfordshire out of hours-  Karen Haycroft: , or
  • Contact email  for booking Westcall out of hours shifts (Berkshire):


Deanery information on applying for out of programme experience 



Link to RCGP Guidance on e-portfolio and Work Place Based Assessment

Link to Login page for the e-portfolio

Induction and Refresher Scheme

The Induction and Refresher Scheme Portfolio route

National performers list:

NPL Guidelines for Specialty Trainees HEE Aug 2016 v.1

npl3-change-notific SW Medical


Information related to appraisal post CCT: 

  • When training is complete please ensure that the status on the performers list is changed. The Form NPL3 needs to be completed and returned to the email address on the form. Once this is done each local team is aware of the GP and they will be offered an appraisal within the first year of practice. At present GPs are contacting the office about their appraisal having not been allocated, we are happy to help once we are aware of them on our local list in South Central.
  • PDP at end of training. It is becoming more common for GPs at their first appraisal to deny all knowledge of a PDP. In fact they would have agreed one for their first year in practice at their final review with their trainer. Appraisal is a useful opportunity to review how those plans have gone and to agree development goals for future practice. A focus in the final review of looking forward to the demands of independent practice and what learning may be needed for this will help here.
  • Thames Valley are compiling local advice to add to our own page on the NHS England website; while this is in preparation doctors in the final phase of training should read the RCGP guidance on how to prepare for appraisal and the NHSE Medical Appraisal Guidance.


St3 Timeline

Training Timeline for ST3


 Thames Valley Appraisal team contact email:

Guidance on Preparation for Medical Appraisal for General Practitioners

Useful Contacts

Doctors in Difficulty