Useful Forms, Links and Resources

Useful Forms and Links:
Employment issues, Contracts, Maternity Leave, Study Leave, Sick Leave, Expense Claims, indemnity, DBS checks etc
For Information and guidance regarding all employment issues, payments or reimbursements to trainees including indemnity, expenses, study leave, travel etc. refer to the single lead employer documents and website

The VTS and Deanery teams are responsible for the educational aspects of your training but are not involved in your employment.  For queries regarding anything to do with your contracts or pay you will need to contact the  single lead employer

Contact Details for Trainees (2)

Enquires in relation to: Email address Telephone Number
Employment Services 0151 290 4756
Case Management 0151 290 4440


0151 290 4425

Payroll 0151 290 4658
Expenses (Study leave and Non-payment)


For payment issues refer to Employment Services above


Deanery information on how to access study leave

0151 290 4658
Pensions 0151 430 1115


(Business Mileage)


Information on mileage claims for GP trainees

0151 290 4475
Allocate/Exception Reporting 0151 290 4383

 HR Manager contact – 0151 2904425

Study Leave

Welcomed and Valued guidance regarding medical students and junior doctors with disability

Access to Work Fact Sheet for Employees

Copy of ATW Process Map

Returning from Maternity Leave / Absence

Supported return to Training webpage

SuppoRTT Letter to Trainees July 2018


The recently published CoPMED ‘Guidance for Trainees and Trainers on Undertaking Additional Work Whilst in a Postgraduate Medical Education Training Programme’ is below. It is important that all are familiar with this guidance. It ‘comes into force’ immediately. Please read and become familiar with the entire guidance but a few key points are listed below.

  • All additional work that requires a licence to practice must be declared to the Responsible Officer (RO) on Form R
  • The employer, placement provider and RO must be made aware off all additional work.
  • Individuals must not work beyond their capability as described in Good Medical Practice.
  • Additional work must not be undertaken during periods of absence for study or sickness….when we start collecting the sickness data if we establish a trainee has a high level of sickness, as their employer, we would stop the trainee undertaking the additional work
  • Additional work will not impact on achieving educational goals. Trainees in periods of extended training (unsatisfactory ARCP) should not normally undertake any additional work.
  • GP trainees can only work in an approved practice setting subject to the regulations of the performers list. If working in other settings, such as hospital practice, this must be within current capabilities which will usually be a role that the doctor has undertaken in the previous 2 years.
  • Repetitive additional work should lead to a review of LTFT training schedule or eligibility.
  • LTFT for health reasons is unlikely to support additional working.


Intradeanery Transfers

Less Than Full Time Training

Out of Hours

  • Reading and Newbury VTS OOH Record Sheet
  • Contact email for booking shifts with South Central Ambulance Service:
  • Guidance on out of hours work for GP trainees
  • Contact email for organising Oxfordshire out of hours: , or  Karen Haycroft
  • Contact email  for booking Westcall out of hours shifts (Berkshire):


Deanery information on applying for out of programme experience 



Link to RCGP Guidance on e-portfolio and Work Place Based Assessment

Link to Login page for the e-portfolio

WPBA-ARCP-summary-document- complete -ST3 AEM

The new curriculum has been released and imported to the ePortfolio – this is not part of the changes to the WPBA that are due to be implemented in August 2020. The only change to the WPBA requirements is the new prescribing assessment pilot.

As part of this change the curriculum has been replaced by Patient Experience Groups and the Competencies are now named Capabilities. Previously we expected that a minimum of 5 curriculum entries would be sufficient to show exposure to relevant areas by the end of ST3.  This was to include theoretical and practical application.

The old curriculum has not been lost and will be reviewed as well as logs linked to the new Patient Experience Groups at ESRs and ARCP.

 There are no set numbers of logs that are required for the experience groups but ideally all 13 capabilities should be demonstrated across all 8 patient experience groups at least once, ideally in each review period but certainly within each year. For OOHs all Capabilities will need to be demonstrated across the patient experience group 6, “People requiring urgent and unscheduled care”.

 The new e portfolio platform will be introduced in August 2020 with the new assessment schedule.

 Please see the RCGP website for details of all changes.

Induction and Refresher Scheme

The Induction and Refresher Scheme Portfolio route

National performers list:

NPL Guidelines for Specialty Trainees HEE Aug 2016 v.1

npl3-change-notific SW Medical



Information related to appraisal post CCT: 

  • When training is complete please ensure that the status on the performers list is changed. The Form NPL3 needs to be completed and returned to the email address on the form. Once this is done each local team is aware of the GP and they will be offered an appraisal within the first year of practice. At present GPs are contacting the office about their appraisal having not been allocated, we are happy to help once we are aware of them on our local list in South Central.
  • PDP at end of training. It is becoming more common for GPs at their first appraisal to deny all knowledge of a PDP. In fact they would have agreed one for their first year in practice at their final review with their trainer. Appraisal is a useful opportunity to review how those plans have gone and to agree development goals for future practice. A focus in the final review of looking forward to the demands of independent practice and what learning may be needed for this will help here.
  • Thames Valley are compiling local advice to add to our own page on the NHS England website; while this is in preparation doctors in the final phase of training should read the RCGP guidance on how to prepare for appraisal and the NHSE Medical Appraisal Guidance.

Safeguarding Training

St3 Timeline

Training Timeline for ST3


 Thames Valley Appraisal team contact email:

Guidance on Preparation for Medical Appraisal for General Practitioners


CCT Guidance RCGP_COGPED 2019

Useful Contacts / Information

BMA Wellbeing Support Services –

Wellbeing support services A5 leaflet 1 WEB

Wellbeing support services A5 leaflet 2 WEB

Learning to lead toolkit

L2L summary slides July 2019 v1 0