Useful Forms, Links and Resources | Reading and Newbury VTS

Useful Forms and Links:

Employment issues, Contracts, Maternity Leave, Study Leave, Sick Leave, Expense Claims, indemnity, DBS checks etc:

For Information and guidance regarding all employment issues, payments or reimbursements to trainees including indemnity, expenses, study leave, travel etc. refer to the single lead employer documents and website

The VTS and Deanery teams are responsible for the educational aspects of your training but are not involved in your employment. For queries regarding anything to do with your contracts or pay you will need to contact the single lead employer

Kelsey Hudson Kelsey.hudson@pat.nhs.uk 0161 604 5830 Contract Manager

Leanne Duckett Leanne.duckett@pat.nhs.uk 0161 604 5843 HR Project Lead

Ann Keane Ann.keane@pat.nhs.uk 0161 604 5842 HR Admin Officer

Kalpana Patel Kalpana.patel@pat.nhs.uk 0161 604 5840 HR Admin Officer

Payroll Queries elfs_helpdesk@elht.nhs.uk 01254 786 001

Study Leave

Study Leave Policy

There is a different process for GP Trainees depending on if you are applying for study leave in a hospital post or a GP Post

Application form to use when in a hospital post (the last page includes details of where to send the form)

Application form to use when in a GP practice (please return to gpstudy.tv@hee.nhs.uk )

Please note, when you are in a GP placement study leave funding is managed by the GP School to provide a maximum of £600 of educational allowance (pro rata per year) ie; £300 limit in ST1 or ST2 and £600 limit in ST3

Returning from Maternity Leave / Absence

SuppoRTT Letter to Trainees July 2018

UNDERTAKING ADDITIONAL WORK WHILST IN A POSTGRADUATE MEDICAL EDUCATION TRAINING PROGRAMME:

HEE GUIDANCE FOR TRAINEES AND TRAINERS ON UNDERTAKING ADDITIONAL WORK WHILST IN A POSTGRADUATE MEDICAL EDUCATION TRAINING PROGRAMME

Intradeanery Transfers

Less Than Full Time Training

LTFT KSS useful information
LTFT Deanery information
LTFT Deanery contact – Mairi Hills ( Mairi.Hills@hee.nhs.uk )

Out of Hours

Reading and Newbury VTS OOH Record Sheet
Contact email for booking shifts with South Central Ambulance Service: Scheduling.Department@scas.nhs.uk
Guidance on out of hours work for GP trainees https://heeoe.hee.nhs.uk/gp_out_of_hours
Contact email for organising Oxfordshire out of hours- Karen Haycroft: karen.haycroft@oxfordhealth.nhs.uk , or ooh.st3oxford@gmail.com
Contact email for booking Westcall out of hours shifts (Berkshire): admin.westcall@nhs.net

OOPE

Deanery information on applying for out of programme experience

e-Portfolio

Academy_Guidance_on_e-Portfolios_201916-5

Link to RCGP Guidance on e-portfolio and Work Place Based Assessment

Link to Login page for the e-portfolio

Induction and Refresher Scheme

The Induction and Refresher Scheme Portfolio route

National performers list:

NPL Guidelines for Specialty Trainees HEE Aug 2016 v.1

npl3-change-notific SW Medical

a-guide-to-the-performers-list-change-process-june-17

Appraisals:

Information related to appraisal post CCT:

When training is complete please ensure that the status on the performers list is changed. The Form NPL3 needs to be completed https://www.england.nhs.uk/publication/npl-3-national-performers-lists-change-notification-form/ and returned to the email address on the form. Once this is done each local team is aware of the GP and they will be offered an appraisal within the first year of practice. At present GPs are contacting the office about their appraisal having not been allocated, we are happy to help once we are aware of them on our local list in South Central.

PDP at end of training. It is becoming more common for GPs at their first appraisal to deny all knowledge of a PDP. In fact they would have agreed one for their first year in practice at their final review with their trainer. Appraisal is a useful opportunity to review how those plans have gone and to agree development goals for future practice. A focus in the final review of looking forward to the demands of independent practice and what learning may be needed for this will help here.

Thames Valley are compiling local advice to add to our own page on the NHS England website; while this is in preparation doctors in the final phase of training should read the RCGP guidance on how to prepare for appraisal and the NHSE Medical Appraisal Guidance.