Useful Forms, Links and Resources

Useful Forms and Links


Covid -19 : HEE Link

Covid -19 : Latest Head of School update:
Update No 8 220520
Previous updates:
Update No 7 120520
Update to all GP trainees 20200506
Update No 6 300420
Update No.5 230420
Update No 4 140420
Update No 3 090420
Latest update from St Helens and Knowsley:
31 March 2020:


I have been asked by our GP registration team to send you an update on how COVID has impacted on our GP registration processes this summer.  As you are aware, MRCGP exams and the final ARCPs are happening quite differently this year and this has had an impact on the CCT schedule.

 Due to the tight timescales it is likely some GPs will not have their physical CCT certificate when they are due to start work.  This year employers and PL processes will need to use the GMC List of Registered Medical Practitioners when undertaking relevant checks.

We will also update our website with the following information:

 Proof of GP Registration

Prospective employers and those managing the  Performers List requirements should refer to the GMC’s online medical register to confirm that a trainee has their CCT and is on the GP register.

Trainees will still receive their paper Certificate of Completion of Training, although this may be after they are on the register due to the short timeframe of exam results being published and end of training dates this year.


No GPRs have actually “ applied  “ in the true sense to join the MPL since August 2016 –   GP Registrars (GPRs) have been included in the NHS England Medical Performers List based on a declaration of suitability from the Head of Schools within Health Education England (HEE). This arrangement was intended to be interim whilst the amendment to the England Performers Lists Regulations removing the requirement for GPRs to be included on the List was enacted, or until Primary Care Support England (PCSE) on line went live whichever was the earliest.

I’m afraid that’s how long ago it was – the GPRs who CCT last August were the first cohort who were asked to sign declarations in line with Reg 9 of the PL regs. The declarations are normally signed as part of the application process and it’s at that point there is a 3 month window in which to apply, not once they are included.  

So, the GPRs are already included on the list , there will be no requirement to apply,  it’s a change of status that’s required and they can go online now and create themselves accounts ready to change their status as soon as their names appear on the GMC GP Register. As long as they have the evidence that they have submitted the change request they shouldn’t be a problem
Covid – General resources:

COVID At-Risk Assessment Form

Covid and drugs – monitoringfrequency DOAC swaps

E LEARNING ​- e learning on COVID free to non BMA members too – free and very helpful webinars on Covid by a GP for GPs and useful guidelines – extensive e-learning package on COVID aimed at primary and secondary care, you do need to log in and create an account

GUIDELINES: Red Whale free updates (you don’t have to be a member! Useful and practical advice- primary care organisational aspects- Death cert, crem forms and admin- assessment, management and pitfalls in assessing potential Covid 19-  selfcare- contraception and abortion 

Oxford CCG document on Covid and drugs – very useful advice re monitoring DMARDs, Lithium etc and switching to DOACS attached ​- how to take off your PPE and dispose of it properly – MDU advice on death administration during COVID crisis​ – Shielding criteria, links for patients etc  –  drug shortages tracker, sign up for free, lists drugs which a unavailable or in poor supply, advises on when they might become available and provides sensible alternatives where possible


Inside health – BBC sounds podcast aimed at the layperson but explores lots of aspects of COVID and it’s impact 

The coronavirus diaries – BBC sounds podcast stories from frontline staff

Covid -19 :WPBA

At 06/05/20 – We are aware that there is a lot of uncertainty regarding the RCGP exams, WPBA and ARCP due to COVID. The link below from the RCGP should explain all issues and answer most questions: 

Covid -19 :Trainees in need of Support

eLearning and Wellbeing Resources

Covid-19 Wellbeing Information and resources:

Unmind is a digital workplace mental health platform. There are a number of these available but importantly UnMind is currently free for all NHS workers to access. You can sign up to access the service using your @hee email address or other @nhs email address you might hold.

The portal offers a really comprehensive range of support at your fingertips such as:  

  • tools to support sleep, cope with stress, parenting, support others and exercise;
  • useful learning and reading content which combines the latest research, psychology, CBT, neuroscience and mindfulness;
  • a diary option to assess, track and understand your mental wellbeing over time;
  • a thank you option to recognise where someone has made a difference to your wellbeing. I think we all know this instinctively, but science confirms that simple recognition and praise significantly improves personal wellbeing.

N.B. when you sign up the portal will send you ping you an email registration.  IT are working to ensure this doesn’t drop into Mimecast, but if you don’t receive yours do drop them a note to release it for you.

more resources are – go here .

Employment issues, Contracts, Maternity Leave, Study Leave, Sick Leave, Expense Claims, indemnity, DBS checks etc:

For Information and guidance regarding all employment issues, payments or reimbursements to trainees including indemnity, expenses, study leave, travel etc. refer to the single lead employer documents and website

The VTS and Deanery teams are responsible for the educational aspects of your training but are not involved in your employment.  For queries regarding anything to do with your contracts or pay you will need to contact the  single lead employer

Contact Details for Trainees (2)

Enquires in relation to: Email address Telephone Number
Employment Services 0151 290 4756
Case Management 0151 290 4440


0151 290 4425

Payroll 0151 290 4658
Expenses (Study leave and Non-payment)


For payment issues refer to Employment Services above


Deanery information on how to access study leave

0151 290 4658
Pensions 0151 430 1115


(Business Mileage)


Information on mileage claims for GP trainees

0151 290 4475
Allocate/Exception Reporting 0151 290 4383

 HR Manager contact – 0151 2904425

Study Leave:

Welcomed and Valued guidance regarding medical students and junior doctors with disability

Access to Work Fact Sheet for Employees

Copy of ATW Process Map

Annual Leave:

Annual Leave depends on your time in NHS Employment – please contact the Single Lead Employer to confirm your allowance and any restrictions on when leave can be taken. You must also inform your placements of your intention to take A/L, and consult with them with regard to their notice requirement as it may not be possible if timescales do not allow.

Returning from Maternity Leave / Absence:

Supported return to Training webpage

SuppoRTT Letter to Trainees July 2018


The recently published CoPMED ‘Guidance for Trainees and Trainers on Undertaking Additional Work Whilst in a Postgraduate Medical Education Training Programme’ is below. It is important that all are familiar with this guidance. It ‘comes into force’ immediately. Please read and become familiar with the entire guidance but a few key points are listed below.

  • All additional work that requires a licence to practice must be declared to the Responsible Officer (RO) on Form R
  • The employer, placement provider and RO must be made aware off all additional work.
  • Individuals must not work beyond their capability as described in Good Medical Practice.
  • Additional work must not be undertaken during periods of absence for study or sickness….when we start collecting the sickness data if we establish a trainee has a high level of sickness, as their employer, we would stop the trainee undertaking the additional work
  • Additional work will not impact on achieving educational goals. Trainees in periods of extended training (unsatisfactory ARCP) should not normally undertake any additional work.
  • GP trainees can only work in an approved practice setting subject to the regulations of the performers list. If working in other settings, such as hospital practice, this must be within current capabilities which will usually be a role that the doctor has undertaken in the previous 2 years.
  • Repetitive additional work should lead to a review of LTFT training schedule or eligibility.
  • LTFT for health reasons is unlikely to support additional working.


Intradeanery Transfers:

Less Than Full Time Training:

Out of Hours:


Deanery information on applying for out of programme experience 



Link to RCGP Guidance on e-portfolio and Work Place Based Assessment

Link to Login page for the e-portfolio

WPBA-ARCP-summary-document- complete -ST3 AEM

The new curriculum has been released and imported to the ePortfolio – this is not part of the changes to the WPBA that are due to be implemented in August 2020. The only change to the WPBA requirements is the new prescribing assessment pilot.

As part of this change the curriculum has been replaced by Patient Experience Groups and the Competencies are now named Capabilities. Previously we expected that a minimum of 5 curriculum entries would be sufficient to show exposure to relevant areas by the end of ST3.  This was to include theoretical and practical application.

The old curriculum has not been lost and will be reviewed as well as logs linked to the new Patient Experience Groups at ESRs and ARCP.

 There are no set numbers of logs that are required for the experience groups but ideally all 13 capabilities should be demonstrated across all 8 patient experience groups at least once, ideally in each review period but certainly within each year. For OOHs all Capabilities will need to be demonstrated across the patient experience group 6, “People requiring urgent and unscheduled care”.

 The new e portfolio platform will be introduced in August 2020 with the new assessment schedule.

 Please see the RCGP website for details of all changes.

E-learning resources:

Safeguarding Training

Gp e-learning based on curriculum areas:

GP Mandatory training eg equality and diversity, information governance and safeguarding

  • Bluestream academy – register through your training practice

Sexual health:

Good medical practice and ethics:

CSA and AKT preparation:

Induction and Refresher Scheme: Induction and Refresher Scheme Portfolio route

National performers list:

NPL Guidelines for Specialty Trainees HEE Aug 2016 v.1

npl3-change-notific SW Medical



Information related to appraisal post CCT: 

  • When training is complete please ensure that the status on the performers list is changed. The Form NPL3 needs to be completed and returned to the email address on the form. Once this is done each local team is aware of the GP and they will be offered an appraisal within the first year of practice. At present GPs are contacting the office about their appraisal having not been allocated, we are happy to help once we are aware of them on our local list in South Central.
  • PDP at end of training. It is becoming more common for GPs at their first appraisal to deny all knowledge of a PDP. In fact they would have agreed one for their first year in practice at their final review with their trainer. Appraisal is a useful opportunity to review how those plans have gone and to agree development goals for future practice. A focus in the final review of looking forward to the demands of independent practice and what learning may be needed for this will help here.
  • Thames Valley are compiling local advice to add to our own page on the NHS England website; while this is in preparation doctors in the final phase of training should read the RCGP guidance on how to prepare for appraisal and the NHSE Medical Appraisal Guidance.
Guidance on Preparation for Medical Appraisal for General Practitioners


CCT Guidance RCGP_COGPED 2019

St3 Timeline:

Training Timeline for ST3

For attention of ST3s on Tier 2 visas

We are delighted to be able to let you know that the Home Office have agreed that HEE can continue to act as your Tier 2 visa sponsor for 3 months beyond your CCT date even though we will no longer be your employer. We appreciate that this issue has been causing considerable stress and concern. The Home Office has requested a single list of the Tier 2 GPSTs to be returned to them, which will help to relieve pressures on UKVI and speed up the process. Could you please contact the Overseas Sponsorship Team on to confirm if you would like to take the opportunity for the 3 months extension or if you do not require this (for example you have obtained sponsorship with another employer).  

Useful Contacts / Information:

BMA Wellbeing Support Services –

Wellbeing support services A5 leaflet 1 WEB

Wellbeing support services A5 leaflet 2 WEB

Learning to lead toolkit:

L2L summary slides July 2019 v1 0

Teaching topics during Covid 19 training delay:

Telephone Consultations:

Whale resources – remote consultations a survival guide

RCGP resources:

Lots of resources on Bradford VTS

GMC guidance

HEETV training

Medical Defence Unions

E-LfH online learning

Free NB Medical Webinar:


Anxiety and Depression:

Anxiety and Depression