Training Practice Accreditation
Every practice and every trainer has to be accredited for training. The procedure for training practice accreditation has changed recently- the following information from the deanery explains why and how training practice accreditation is to change:
"Our current process and criteria have stood us in good stead for many years but:
- The format of our criteria does not conform to GMC (previously PMETB) requirements
- Our current criteria pre-dates the introduction of QoF which looks closely at the general organisation and quality of care within the practice
- Generally standards within our training practices are very high and we do not need to visit the practice as frequently as every 3 years
Consequently we (a team including trainers, practice managers, GPStRs, Programme Directors, Associate GP Deans and Team Leaders) have been looking for some time and in great detail at our training approval and re-approval process to explore ways in which we can maintain the quality standards but reduce the burden of ---being visited--- quite so often.
From January 2011 --- December 2011 we are piloting the following process
First Approval Application Form Full Visit Approval for 2 years
First Re-Approval Application form Full visit Approval for 3 years
Second Re-Approval Application form Panel assessment/No visit Approval for 2 years
Third Re-Approval Application form Full visit Approval for 3 years
Fourth Re-Approval Application form Panel Assessment/No visit Approval for 2 years
Ad infinitum!
The role of the Panel Assessment is to review the application form along with a revised Programme Director---s report, revised GPStR report and the trainer---s entries on the e-portfolio. The possible outcomes from the Panel Assessment are:
- Approved without condition for 2 years
- Approved for 2 years subject to clarification from the practice
- Approved for 2 years subject to clarification from the Programme Director
- Approved for 1 year subject to clarification from the Programme Director
- Insufficient evidence for committee to make a decision and approval visit to take place within the next quarter
- Major cause for concern which needs immediate investigation
The new application form and the timetable for 2011 are on the Deanery website
NB. If there has been any concern raised about training standards within a practice or a practice has undergone a major change (which has not previously targeted an immediate intervention) we will undertake a visit in the normal way."
The following documents are recommended for inclusion in the evidence you present in advance:
- OXVT10 Course Organisers Report
- OXVT3, old and new
- Practice Development Plan
- Appraisal outline and Personal PDP
- Education PDP
- QOF/Population Manager Printouts
- Prescribing data/Consultation rate data/PBC referral data
- Draft Induction Plan for Trainee
- Aims and objectives for Induction period
- Tutorial topics by curriculum/PHCT members
- Curriculum plans and Objectives and reflections/induction program
- GPR Equipment list
- Registrar patient profile
- Registrar hours of work
- Trainer Working week template
- VTS Training Commitments list
- Practice Meeting Schedule
- Example timetables for other learners
- Subgroup minutes
- ePortfolio printouts of previous registrars
- My Registrars (and others) Learning Log
- Previous Mid Term Assessment paperwork
- 360 Feedback results
Other information to have available on the day:
- Appraisal Data
- Personal GPAQ Details
- Practice GPAQ Summary
- Locum Pack
- Practice Audits
- Prescribing Incentive Scheme incl Audits
- Note Summarisation Protocol
- Practice Protocol Printouts
- Medical Student and other trainee documentation
- Academic Meeting minutes (Journal clubs etc)
- GPR Contract
- SEA Summary
- Enhanced Services Folder
- Complaints Folder and protocol
- IT strategy, IMT DES etc (IMT DES folder)
- Staff handbook etc
- Induction protocol for new staff
- Annual staff appraisal process
See Training Resources page for training practice application and assesment forms