Preparatory Checklist

  1. First things first
  2. Preparatory Checklist
  3. Trainers Information
  4. Expectations of GP Registrar
  5. The Working Time Regulations
  6. The Working Week and Planner
  7. Trainer Paperwork
  8. Suggested Registrar Quiz
  9. Sample Induction Timetable

2.1 Three Months before the trainee joins the practice:

  1.  Contact details PD/Manager will inform you of who is coming and will give you contact details including:

  1.  Requirements

 

Registrar Health Issues: Before starting,

Possible text to cut & paste into letter:

This letter is important; please reply with the details requested.

We promote equality & diversity. If there are any special adaptations to the workplace that would enable you to perform to the best of you ability, or any other practical issues that we should be aware of, please let us know. You do not need to tell us about health problems that will not affect your training.

As we are obliged to protect your health & safety at work, please provide us with documentary evidence of you immunity to Hepatitis B.

The following information is important for you to be aware of in relation to your GP training:

  1.  As the start time approaches

N.B.

2.3 Induction suggestions

2.3.1 Initial assessment

 

2.4 Mid-term

External Training Review Pack / MTA

The External Training Review: a system of structured review, mainly of the process of training, with external input from within the VTS.

Overall Aims

1. Chance for structured review by Trainer/ee.

2. View of an external trainer

with external person.

3. Trainer development (both for visitor and visitee).

Timetable

The External Training Review should take place in January for August starters, and 6 months into training for other starts. However, preparation should begin well in advance of the review date.

 October: Course Organisers produce and e-mail list of those to visit/be visited.

November: Visiting Trainer contacts visitees and arranges date for end Jan (approx).

Early Jan; Visitees to e-mail pre-visit Reports to visiting trainer, having first shared them with each other.

Mid January: Visiting trainer to make contact by phone with both trainer and GPStR to be visited. Check main aims/hopes for visit and any particular issues not obvious form the written Report.

End Jan: Visit.

Framework for visit

Trainer Report

N.B. Please attach photocopy of 30 month nodal review including trainer and registrar grading sheet and overall grades with any additional comments.

What are your registrar's overall strengths? (including knowledge, skills, attitudes, teamworking)

What are your registrar's main areas for development or areas of concern? (including knowledge, skills, attitudes, teamworking)

Is there a particular focus you would like this assessment to have:-

for the registrar?

for you?

Do you have any concerns that this registrar might not complete nMRCGP by the end of their normal training period?

Are there any aspects of your relationship with your registrar which are impeding learning?

Registrar Report

N.B. Please attach your completed review checklist of activities.

What are your overall strengths? (including knowledge, skills, attitudes, teamworking)

What are your main areas for development? (including knowledge, skills, attitudes, teamworking)

Is there a particular focus you would like this assessment to have:-

for you?

for your trainer?

Do you have any concerns that you might not complete nMRCGP by the end of your normal training period?

Are there any aspects of your relationship with your trainer which are impeding learning?

Are there any aspects of your training practice which are impeding your learning?

Are there any things which you would like to do for your training which you have not managed to arrange?

Is there anything else you would like to discuss about your vocational training scheme?

Confidential Time for the Registrar

Rules of confidentiality should be the same as for patients. Discussion is confidential and this can only be breeched with consent or discussion as to why confidentiality needs to be breeched. Ideally Visiting Trainer should act as a broker to keep issues in house.

As above any issues can be discussed but suggested headings are:

Comments / Notes :

Consultation Video Review

The video should first be marked against the Consultation Observation Tool (COT) and then a more general discussion should take place where the headings might be:

Tutorial Video Review

Visited Trainer should specify how they would like this used or whether there is a specific area they want to look at or question they would like answered. A 10-15 minute vignette of a tutorial should be observed and then discussion should follow. Discussion may focus on issues raised in the reports or the confidential time.

Possible tools for tutorial analysis:

Feedback form for mid-term evaluation of training.

Date of visit

What did you hope would be achieved by this visit?

What was achieved?

Any particularly valuable insights gained?

What methods did you find particularly helpful/unhelpful? (e.g. preparatory work, tutorial analysis, discussion, written feedback etc)

What could have made it better?

Thank you. Please return to������������.. (Visiting Trainer)

Report of External Training Review

Trainee-

Trainer-

Visiting Trainer-

Date of External Training Review-

Training Relationships

Please comment on the following areas:

Trainer / Trainee

Trainee / Primary Health Care Team

Trainee / Patients

Trainee Progress

Please give details of:

Trainee's Current Learning Activities

Trainee's Roles and Responsibilities within the practice (including surgery timetable, consultation length, other activities)

Trainee's Progress towards nMRCGP (is satisfactory progress being made and is trainee on track to pass?)

Are there any areas of concern?

What future plans have the trainee and trainer made as a result of this review?

Training practice as a learning enviroment

What is working well?

Are there any areas for improvement?

2.5. Last 3 Months

2.6 Last month

Send paperwork to Head of GP School (Glynis Buckle) - VTR1 , VTR2s (signed and endorsed by Director of GP Education), Trainer's report (CCT is applied for on-line) www.rcgp.org.uk  

Forward items to PMETB according to their checklist (particularly if flexible) 

Get Reference 

2.7 Last week

Return any surgery books / CDRoms to library

Hand over patients 

Delete old emails - auto reply to forward any new emails 

Delete any old personal files from computer but leave training files! 

Overwrite old video tapes and return 

Shred any information identifying patients 

Inform TVPCA of need to change from supplementary list registrar to non-principal /locum 

Inform medical defence provider of intention when finished as GP registrar 

"Exit interview" 

Say goodbyes 

2.8 Last day

Hand in surgery keys 

Hand in Doctors bag 

Clear room of personal belongings and tidy up! 

2.9 Exceptions to the norm

Timetable
  2012  



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